Best Practices Working with Third Party Recruiters

Author: Heather Lovell

Building a talented team is hard. The job description writing, the resume screening, the constant interviewing. When you want to expand your internal teams recruiting capacity, third party recruiting and staffing firms can be valuable partners. Here are a few tips to best utilize these professionals so that you get the biggest bang for your buck.

  1. Find a recruiting company you trust

    Inexperienced recruiters cost you time by sending over any candidate that they hope fits the bill. Great recruiters help you to clarify what you need and partner with you to find the right candidate with the least amount of effort on your part. You can trust their judgement because they are candid, communicative, and ask lots of questions about the open role and your company to be successful.

  2. Go beyond the job description

    Most job descriptions don’t give a full picture of a role—how do you boil an integral role on your team into a bulleted list? Investing in a 10-minute conversation about the job’s nuances and needs prior to a recruiter working on it will guarantee you get more relevant candidates to interview. A good recruiter will want to talk you about what the goal of this role is, what is a deal-breaker requirement, what is nice to have, and what is fluff.

  3. Feedback is essential

    To help your recruiting partner be most effective for you, your feedback is critical. Whenever you receive a resume, try to always provide specific and direct feedback on what is on target as well as what misses the mark. Without it, you are likely to get more resumes that aren’t quite right. Great recruiters love candid feedback because it saves them time and helps them be more successful for you.

  4. Be clear on your expectations of them

    Every client has unique needs and expectations when it comes to recruiters. Some clients want to see all the possible candidate resumes. Some clients only want to see and talk to the top three candidates. Some want to get a quick summary of everyone a recruiter is talking with to understand the market. A good recruiter will ask about your expectations to serve you well and be clear on what success will specifically look like on a weekly basis.

  5. Use your recruiter as a resource

    68% of HR professionals across industries report challenging recruiting conditions in the current talent market. Your recruiter has likely worked on a role like yours before. Use your recruiter as a resource to better understand the market, the candidate atmosphere, and perception of your employer brand. They can also provide feedback on what similar roles at other companies include in their job descriptions and if other skills or titles might be relevant in the search.

Third party recruiters can act as a powerful tool in your talent acquisition toolbox. They can help you find talent that you otherwise wouldn’t have and help save you time in the screening and interviewing process. With your help great recruiters take the tough job of finding and screening candidates off your plate so you can focus on doing what you do best.

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